This free Videography Invoice Template for New Zealand streamlines billing for video production professionals across the country. Designed specifically for New Zealand videographers, it includes GST compliance, local business formatting, and industry-standard service categories. Whether you're filming weddings in Auckland, corporate events in Wellington, or documentaries throughout the South Island, this template ensures professional invoicing that meets New Zealand business requirements while saving time and maintaining consistent branding.
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Frequently Asked Questions
GST applies to video production services at the standard rate of 15% in New Zealand. If you're GST-registered, add GST to your invoice total and show it as a separate line item. Record your video production services under taxable supplies. Ensure your invoice includes your GST registration number, and keep documentation of all services provided to support your GST return. The videography invoice template automatically calculates GST when you add your rate, making compliance straightforward.
Yes, itemizing filming and post-production as separate line items provides clarity to clients and protects you commercially. Most video professionals charge different rates for on-site shooting and studio editing work. Breaking these out shows the client exactly where their money is allocated—some clients specifically want editing hours reduced or work accelerated. A typical videography invoice lists 'filming' at an hourly or daily rate, then lists 'video editing and post-production' as separate hours at your studio rate.
Drone footage is typically billed as a separate line item rather than included in standard shooting rates. You can charge per flight or shoot session (e.g., '$300 per drone aerial session') or per footage hour. Some videographers add drone work as an upgrade to their standard package. If you're a licensed drone operator with insurance, you can justify premium pricing. The template includes drone work as its own line, making it easy to scale pricing based on client budget and project scope.
List each crew member or assistant as a separate line item with their hourly rate and hours worked. This transparency helps clients understand crew costs and justifies your overall project fee. Common practice is to invoice for 'Additional videographer' or 'Camera assistant' at a lower rate than your primary filming rate. Document who worked which days and hours to support your invoice. Including crew costs separately also helps you track profit margins and budget future projects more accurately.
Both approaches work depending on your business model and client type. Corporate clients and ad agencies often prefer fixed project rates so they can budget predictably. Weddings and events typically use day rates or hourly packages with minimum hour requirements. Hourly rates work well if the scope is uncertain or clients request extensive revisions. The most transparent approach is combining an itemized breakdown on your videography invoice—show shooting days, editing hours, and deliverables separately so clients see exactly what they're paying for.
Specify your revision policy before invoicing. Most videographers include '2 revision rounds' in the base project price, then charge extra for additional revisions. Invoice this proactively: list 'Included: 2 revision rounds' on the invoice, and add a separate line item if the client requests extra edits. Define revision clearly—typically colour grading changes or minor restructuring, not re-shooting sections. A clear policy prevents scope creep and protects your profit margins while maintaining client satisfaction.
Best practice in New Zealand is a deposit upfront (typically 30-50% of the project fee), with the final balance due on or before delivery. This covers production costs and ensures commitment from the client. For weddings or events, collect the deposit at booking, invoice the balance within 7 days of the event. For ongoing projects, invoice upon completion of each deliverable or milestone. Your videography invoice template can be used as both a quote with payment terms and a final invoice, making the workflow seamless.
You can do either, but transparency is key. If raw footage delivery is included, state 'Raw footage delivery included' on the invoice. If you charge for it, itemize it separately—e.g., 'Raw footage delivery (USB drive): $75'—since storage, organization, and transfer take time. Many videographers offer raw footage as an upsell after the main project is delivered. Some include it only for specific client types (e.g., corporate projects, not weddings). Being explicit on your videography invoice avoids misunderstandings and scope disputes.