Videography Invoice Template - Canada

Videography services in Canada are subject to GST/HST, with rates varying by province. Ontario charges 13% HST on video production and post-production services. Alberta applies 5% GST only, while provinces like British Columbia, Quebec, and Manitoba have different combined rates (5–15%). Before invoicing, confirm your province's tax rate and whether your business is GST/HST registered—only registered videographers must charge and remit these taxes. Include the applicable tax clearly on your invoice.

Break your wedding videography invoice into distinct phases: ceremony filming, reception coverage, drone footage (if applicable), editing and post-production hours, and deliverables like highlight reels or USB drives. Each phase may have different rates—hourly for coverage, daily rates for travel, and project rates for editing. Listing these separately helps clients understand what they're paying for and gives you flexibility to adjust pricing per project. Include dates and durations for filming days to establish clarity on your time investment.

Yes, drone footage should be a distinct line item because it requires specialized equipment, drone operator certification (Transport Canada regulations), and higher market rates than standard camera work. Clients often view aerial shots as premium add-ons to ground coverage. Pricing drone work separately also reflects its technical complexity and insurance considerations. If you're including drone footage as part of a larger package, consider highlighting it as a feature to justify your overall quote. Always confirm the client's expectations for drone usage before filming.

Videography invoices typically list editing as hourly rates (e.g., $75–150 per hour depending on complexity and experience) or as a fixed project fee. Break editing into stages: color correction, sound design, graphics, and final revisions. For wedding videos, estimate 1–2 hours of editing per hour of raw footage. Specify the number of revision rounds included in your fee so clients understand limits. If revisions exceed the agreed amount, create a separate change order. This transparency prevents scope creep and disputes.

Most Canadian videographers collect 50% of the total invoice as a deposit to secure the date and cover pre-production costs. This deposit is typically due at booking or contract signing, with the balance due within 7–14 days after invoice delivery. Deposits protect you from cancellations and show client commitment. For high-value corporate projects exceeding $3,000–5,000, consider milestone billing: 50% upfront, 25% after filming, and 25% upon final delivery. Always outline payment terms clearly in your contract and invoice.

Yes, travel and setup fees are standard industry practice in Canadian videography, especially for out-of-city events or multiple filming locations. These fees cover transportation, equipment transport, insurance, and crew setup time. Charge a flat rate ($100–300 depending on distance) or calculate it as an hourly expense. Including this as a separate line item makes the cost transparent and justifies your total quote. Clients expect travel charges for destination weddings or remote corporate shoots, so don't hesitate to include them.

Common deliverables include the final edited video, highlight reels, raw footage on USB or cloud storage, and additional formats (4K, social media cuts). Price these based on complexity and client needs—a highlight reel might be $300–500, while raw footage delivery could be $50–150 depending on file size and storage method. Clients who request multiple versions (Instagram stories, YouTube intro, etc.) should see these as separate items with added fees. Clearly list what's included versus what's optional to avoid misunderstandings.

If you're registered for GST/HST, your Business Number (BN) must appear on the invoice. Include your full legal business name, address, phone, and email. Add an invoice number and date for record-keeping and accounting purposes. If applicable, include your HST registration number and your client's HST number if they're a registered business. List your payment methods (e-transfer, credit card, bank transfer) and payment terms. Some provinces may require additional information depending on business structure, so verify your provincial requirements.