Our free Videography Invoice Template - Australia is specifically designed for professional videographers operating in Australia. This comprehensive template includes GST calculations, Australian business formatting, and all essential fields needed for videography services. Perfect for wedding videographers, corporate video producers, and freelance filmmakers, it streamlines your billing process while maintaining professional standards. Download this customizable template to efficiently manage client invoicing across Australia.
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Frequently Asked Questions
Break down services into discrete components: filming hours, post-production work, specialized services (drone footage, color grading), and deliverables. Separating ceremony filming from reception coverage, then listing drone footage and editing separately, shows clients exactly what they're paying for. It justifies your rates by making the scope visible and helps you identify which services are most valuable. This clarity also protects you if disputes arise about what was included.
Most Australian wedding videographers use project-based pricing rather than hourly rates. This typically includes all filming (ceremony and reception), editing, and a final deliverable, often quoted as a flat fee from $2500 to $5000+ depending on experience and inclusions. Project pricing gives clients a clear total cost upfront and lets you account for your full labor. Some videographers add hourly rates for extra hours beyond an agreed limit, or premium charges for rush turnarounds or specialty requests like drone footage.
GST applies at 10% to all videography services in Australia. Calculate it on your subtotal before any discounts, then add it as a separate line. A $4000 invoice would show $4000 subtotal plus $400 GST equals $4400 total. Clearly label it as GST (10%) so clients understand the tax component. Including GST demonstrates professionalism and transparency about the total cost your clients need to budget.
Yes. Separate line items for filming (the shooting days) and post-production (editing, color grading, effects) help clients understand the full scope of your work. Filming might be charged at $300-$500 per hour, while editing is often quoted per project at $500-$2000+ since it's harder to estimate. This breakdown shows that videography isn't just pressing record; editing can take as long or longer than shooting. It also gives you flexibility to offer editing upgrades or rush charges independently.
Drone footage, aerial cinematography, and other specialized techniques require additional investment in equipment, permits, and operator certification, and add significant production value. By itemizing them separately at a premium rate ($400-$800 per service), you communicate that these aren't included in standard filming. Clients understand they're paying for added visual quality and technical expertise. It also lets you offer tiered packages where clients choose to add drone footage as an upgrade rather than bundling everything into one vague fee.
Most Australian videographers require a 30-50% deposit when the contract is signed to secure the booking and cover preliminary costs. The remainder is due either on delivery or split into a second payment before editing starts. This protects your cash flow and signals commitment from the client. For larger projects, consider three-payment schedules: deposit, mid-project check-in, and final on delivery. Specify in your invoice whether payment is due on delivery, within 7/14/30 days, or by a specific date.
Many videographers charge separately for raw footage delivery via USB, cloud link, or external drive, since these represent physical media and cloud space costs. A $50-$150 charge is standard. Some offer raw footage only to clients who've paid in full, as protection against non-payment. On your invoice, list this as Raw Footage Delivery or Cloud Storage access so clients see the tangible value. This prevents confusion about whether raw files are included in the final package or purchased separately.
As you gain experience, testimonials, and award-winning work, raise your rates incrementally, typically 10-20% annually or per significant portfolio milestone. Review what competitors in your city charge; Melbourne and Sydney videographers command higher rates than regional areas. Don't underprice to win every job; instead, raise rates gradually and let budget-conscious clients move on while attracting those who value quality. Track your hourly effective rate (total payment divided by total hours including editing) to ensure you're earning what you deserve.