Free Notary Invoice Template - USA designed specifically for notary publics across the United States. This professional template includes all essential fields for documenting notarial services including acknowledgments, jurats, oaths, and document certifications. Features customizable rates, client information sections, and compliance with standard US notary billing practices. Perfect for independent notaries, mobile notary services, and notary signing agents who need organized invoicing for their notarial acts and travel fees.
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Frequently Asked Questions
An acknowledgment is a notarial act where the signer declares their identity before a notary without swearing to the truthfulness of the document. A jurat requires the signer to take an oath that the content is true. Jurats typically carry higher liability because the notary vouches for the truthfulness of statements, making them a more rigorous service. Many notaries charge the same base rate for both, but some increase jurat fees by $2–5 to reflect the additional responsibility and time involved.
Travel fees should be itemized separately from the notarization service itself. Charge a flat rate based on distance and time—typically $20–40 for same-city travel and higher for out-of-area trips. This separation shows clients exactly what they're paying for and helps justify the additional cost of serving them on-location. Include both the service fee (acknowledgment, jurat, etc.) and the travel fee as distinct line items so the total invoice is transparent and professional.
Itemizing each document separately is clearer and more professional, especially when invoicing organizations. Group only if explicitly requested by the client. Separate line items show the exact scope of work and make it easier to dispute any discrepancies. When multiple pages belong to the same document (like a multi-page contract requiring three signatures), you can note the page count on that line item, but keep different documents distinct.
Yes. Acknowledgments and signature witnessing are often charged at a lower rate ($10–15) since they require minimal verification. Jurats and oaths typically cost more ($15–20) due to increased liability. Copy certifications might be $8–12 since they involve minimal liability. Document authentication for specialized papers like powers of attorney can command premium rates. Your rates should reflect the complexity and legal exposure of each notarial act.
Your license number isn't required on the invoice itself—invoices are billing documents, not notarial certificates. However, including your name, notary license state, and commission expiration date builds professionalism and client confidence. Some corporate clients or law firms may request this information for their records. Keeping it on the invoice eliminates the need to provide it separately and demonstrates you maintain proper credentials.
Charge per signature or per notarial act, not per page. If someone brings a 10-page contract requiring notarization on only 2 pages, you charge for 2 signatures or 1 acknowledgment—not 10 services. However, if your rate structure charges per page signed, specify this on the invoice. The sample template shows signature witnessing at quantity 3 for one contract with multiple signatures, which is the standard professional approach that avoids overcharging clients.
Create a separate line item for rush services or same-day premiums rather than changing the base rate. For example: "Acknowledgment - Property Deed: $15" and "Rush Service Premium (Same-Day): $10." This transparency shows clients why the total cost increased and sets clear expectations. Some notaries also charge higher mobile fees for same-day travel instead of a separate rush fee. Choose one method and apply it consistently across all invoices.
No—the invoice is a billing document, not an educational one. Include only the service type, quantity, and rate. If clients need to understand the difference between a jurat and an acknowledgment, provide that information separately (via email, website, or consultation). The invoice should be concise and focused on what was provided and the cost. Overly detailed invoices look unprofessional and confuse payment processing without adding value.