Our free Motion Graphics Invoice Template - Canada is specifically designed for Canadian motion graphics professionals and studios. This comprehensive template includes all necessary fields for invoicing animation services, video production, and digital content creation while complying with Canadian business standards. Features proper tax calculations, professional formatting, and customizable sections for detailed project breakdowns. Perfect for freelancers and agencies offering motion graphics, 2D/3D animation, and visual effects services across Canada.
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Frequently Asked Questions
Include revision rounds as separate line items with clear quantification—for example, "Revision Rounds (2 included)" with a specific rate per round. This prevents scope creep and sets client expectations upfront. Some studios charge a flat rate per revision round, while others bill hourly for rounds beyond an included limit. Be explicit about what constitutes a revision (style changes, timing adjustments) versus a new request. Itemizing revisions on the invoice protects both you and the client by documenting what's been delivered.
Yes, these services command different rates based on complexity and technical skill required. 3D animation typically costs more than 2D due to modeling, rigging, and rendering time. Motion design may fall between them depending on complexity. Your invoice should list each service separately with its own rate and quantity to reflect this variation. This breakdown also helps clients understand why certain deliverables cost more and justifies your pricing structure transparently.
Yes, if you're registered for GST/HST, you must collect the applicable tax. Most provinces use HST (15%, 13%, or 14% depending on location), while a few use GST only (5%). Your invoice must show the subtotal, HST or GST separately, and the total amount due. Unregistered sole proprietors may not need to charge tax below the registration threshold, but registering allows you to claim input tax credits on business expenses. Always verify your provincial requirements.
Yes, most motion graphics studios require 30–50% upfront as a project deposit. This secures the timeline, covers initial asset research or software costs, and demonstrates client commitment. Deposit terms vary: some studios require payment before starting work, others after the first draft is approved. Include deposit terms clearly on your invoice and proposal. Specify whether the deposit applies to the final invoice or is non-refundable, and outline your refund policy for project cancellations before work begins.
Be specific enough that clients understand what they're paying for without unnecessary complexity. "2D Character Animation (30 seconds)" is clearer than "Animation work." Include deliverable specs when relevant: frame rate, resolution, or duration. "Logo Animation and Branding (HD, 10-second loop)" tells clients exactly what they're receiving. For complex projects, add context: "Motion Graphics Design (Explainer Video, 2-minute)" helps clients match the charge to their project phase. Clear descriptions prevent invoice disputes and confusion.
Net 30 (payment due within 30 days) is the industry standard for motion graphics invoicing in Canada. Some studios offer Net 15 for faster cash flow, while others extend to Net 45 for established clients. Include your payment terms clearly on every invoice. Consider offering a small early-payment discount (e.g., 2% off for payment within 10 days) to incentivize faster settlement. Always state your late payment policy and any applicable fees for overdue invoices to manage cash flow expectations.
Yes, rush fees are justified and expected in motion graphics when clients request accelerated delivery. For compressed timelines, immediate revision turnaround, or weekend work, charge a premium—typically 25–50% above your standard rate. Communicate rush pricing before starting work and include it as a separate line item on the invoice (e.g., "Rush Fee – Expedited Delivery"). This compensates for workflow disruption and signals that accelerated timelines have real business costs. Set clear cut-off dates for when rush pricing applies.
List stock assets and licenses as separate line items to maintain transparency with clients. If you source music or footage on their behalf, invoice them for the licensing cost plus a small research or sourcing fee if applicable. Some studios bundle asset costs into the project rate; others itemize separately. Clarify licensing rights on the invoice—specify whether the client receives full usage rights or limited, exclusive licenses. Include vendors when relevant (e.g., "Music License – Epidemic Sound") so clients understand their spending allocation.