Makeup Artist Invoice Template - New Zealand

Structure each service as a separate line item with its own description and rate—bridal makeup, bridesmaid makeup, trial session, and travel fees are all distinct charges. This clarity helps clients understand what they're paying for and reflects the different time and skill required for each service. When invoicing for a wedding involving multiple people (bride, bridesmaids, mother of bride), list each person or service group separately so clients can see the breakdown. This approach also makes it easier to adjust individual services if clients request changes or cancellations.

Yes—trial sessions should be charged separately from the final event makeup. A trial allows you to consult on the client's preferences, test products on their skin, and ensure both parties are satisfied before the actual event. Most makeup artists in New Zealand charge between $80–$150 for a trial, depending on complexity and location. Charging for trials protects your time, covers product costs, and signals professional value. You can often credit the trial fee toward the final invoice if they proceed with your services, which incentivizes booking and builds client goodwill.

For weddings and major events, send a deposit invoice when the booking is confirmed, then invoice the remainder after the event is completed. This two-step approach protects your business—the deposit secures your date and covers preparation costs, while the final invoice is due within 7–14 days after the event. Some makeup artists include a small upfront retainer (30–50% of the total) to lock in the date and confirm all details. Include clear payment terms on every invoice so clients understand when payment is expected relative to the event date.

If you're registered for GST with Inland Revenue, you must add 15% GST to all invoiced services—bridal makeup, trials, travel fees, and product sales. Most New Zealand invoices include GST in the final total and show it as a line item so clients understand the tax component. Your invoice template should have fields for subtotal, GST amount, and total. Keep records of GST paid on your own supplies (cosmetics, brushes, travel) to claim back on your GST returns. If your annual turnover is below the GST threshold ($60,000), you're not required to register, but many makeup artists do for credibility.

You can invoice for travel time and transport costs when you provide services at a client's location—weddings, hotels, event venues, or residences. Travel fees typically range from $30–$80 depending on distance and time involved. Include the travel fee as a separate line item on your invoice so it's transparent and justified. Some makeup artists charge an hourly rate for travel time; others charge a flat fee based on distance or location. If you're traveling a significant distance (e.g., out of Auckland), you may charge a higher fee or require a travel deposit to cover fuel and vehicle wear.

Price variations based on complexity, not just the number of people. A dramatic smoky eye or high-fashion look takes more time and skill than a natural, everyday makeup look. For a bridal party, the bride's makeup often costs more ($200–$350) than bridesmaid makeup ($75–$120) because of the complexity and artistry required. Trial sessions should be priced separately so you're compensated for consultation and testing. If a client requests additional services like contouring, false lashes, or special effects, itemize these as upgrades rather than bundling them into one flat rate. This structure reflects professional artistry and helps clients understand your value.

A touch-up kit for events typically includes travel-size versions of the makeup you've applied—foundation, lipstick, concealer, powder, and blush—packaged so clients can refresh throughout the day. Include a brush or applicator and clear instructions for touch-ups. Charge $30–$60 depending on product quality and selection. Some makeup artists offer this as an add-on; others bundle it with bridal packages. You can also sell aftercare products like makeup remover, primer, or lip balm. Include touch-up kits clearly on your invoice so clients know what they're purchasing and can budget accordingly.

Your invoice must include your business name and contact details, client name and address, invoice number and date, a clear description of services provided (including makeup service type and date), itemized charges, total amount due, and payment terms. If you're GST-registered, include your GST registration number and show GST separately. Include your preferred payment methods (bank transfer, card, cash) and payment due date. Unlike some professions, makeup artists don't have industry-specific regulatory requirements, but professional, detailed invoices protect both you and your clients by documenting the agreement and helping with tax compliance.