Kitchen Cabinet Invoice Template - Canada

Yes. Kitchen cabinet invoices in Canada require GST/HST depending on your business registration and province. If you're GST/HST registered, you must charge and remit these taxes on cabinet supply and installation services. The rate varies by province—5% GST in most provinces, or 13-15% HST in provinces like Ontario, Nova Scotia, and Newfoundland. Your invoice template should automatically calculate these taxes based on your location and client province. Verify your registration status with the Canada Revenue Agency, as requirements differ by annual revenue threshold.

Break down your cabinet invoice into distinct components for clarity: cabinet units (upper, base, island) listed separately with quantity and rate; hardware (hinges, pulls, handles) as individual line items; additional services (soft-close upgrades, crown molding installation, painting/finishing) as separate charges. This itemization helps clients understand what they're paying for and protects you if disputes arise about pricing. For custom cabinetry, describe each unit's specifications (e.g., 'Shaker Style Upper Cabinets with 3/4-inch solid wood') to establish the scope and justify labour costs.

Custom cabinetry commands higher rates because you're designing, measuring, and building specifically for the client's space—factor in design time, site visits, and material waste. Semi-custom cabinets are modified stock units requiring less labour, so your installation rate typically covers assembly and adjustment. On your invoice, clearly label which services are custom design versus installation and finishing. Document any pre-project measurements or design consultations separately if you charge for these. This distinction helps clients understand the value difference and justifies premium pricing for fully custom work.

Yes. List hardware and upgrades separately so clients see exactly what they're paying for and understand the cost difference between standard and premium features. Soft-close hinges, for example, are a visible upgrade that justifies an additional charge. When customers compare quotes from other contractors, this itemization demonstrates transparency and helps them make informed decisions. It also protects you—if a client questions a charge, you can clearly point to the specific upgrade. Hardware costs and labour add up quickly in cabinet projects, so detailed line items build client confidence in your pricing.

Industry standard for cabinet work often involves a deposit (25-50%) upon order, a progress payment before installation, and final payment upon completion. Your invoice template should reflect your specific terms—you might invoice for materials separately from labour, or use milestone-based invoicing. Specify payment deadline (e.g., 'Net 30' or 'Due upon receipt') and accepted payment methods. For larger projects, progress invoices protect your cash flow and ensure you're not financing the entire project. Always confirm terms with the client before beginning work to prevent payment disputes.

Each province has different HST or GST rates, which affects your total invoice amount. Register your kitchen cabinet business in each province where you operate, and your invoice template should apply the correct tax rate based on the client's location. For example, Ontario clients are charged 13% HST, while an Alberta client would pay only 5% GST. Keep detailed records of where work was performed for CRA compliance. If you operate across multiple provinces, consider using invoicing software that automatically applies the correct rate by postal code to avoid calculation errors and compliance issues.

Absolutely. Crown molding is a finishing detail that adds significant visual impact and labour cost—list it separately with its own quantity and rate. Clients often decide mid-project whether to add crown molding, so separating it lets you modify invoices easily. Your rate should reflect both materials (moulding stock) and installation labour (cutting, fitting, finishing, painting). Crown molding can add 5-15% to a cabinet project's total cost depending on the kitchen's perimeter and moulding style. Clear line items make it easy to upsell this feature and justify the additional expense.

Issue an amended invoice or a separate change order invoice that clearly references the original invoice number and date. Describe the modification in detail and calculate the additional cost based on materials and labour. For example, if a client wants to upgrade to soft-close hinges mid-installation, create a new line item with the quantity and rate. Mark the invoice as 'Revised' or 'Amendment' to avoid confusion. If the modification reduces costs (e.g., removing crown molding), issue a credit memo. Always get written approval from the client before starting additional work to prevent payment disputes.