Download our free Home Staging Invoice Template - New Zealand designed specifically for home staging professionals across New Zealand. This comprehensive template includes GST calculations, professional formatting, and all essential fields needed for home staging services. Perfect for property stylists, home stagers, and interior designers working with real estate agents and homeowners. Features customizable sections for consultation fees, furniture rental, styling services, and staging packages with NZD currency formatting.
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Frequently Asked Questions
Your invoice must include your GST registration number, client name and address, invoice date and number, itemized services with clear descriptions, unit prices, quantities, GST treatment, and total amount due. Each staging service should be specifically described—such as "living room styling package" or "furniture sourcing and installation"—with GST (15% in New Zealand) calculated separately. The invoice should show payment terms, due date, and your contact details. This detail ensures IRD compliance and provides transparency for property transactions.
List these as distinct line items on your invoice—typically charging a consultation fee ($300–$400 in NZ) for the initial property assessment and recommendations, then charging separate rates for implementation and styling services. The consultation phase establishes the staging strategy and timeline; styling services cover furniture arrangement, decor placement, and finishing touches. This separation helps clients understand each service's value and allows flexibility for different budget levels. Both services are subject to GST at the standard rate.
Yes—itemize furniture hire, delivery, and installation as distinct line items from your styling services. This transparency shows clients exactly what portion covers professional staging expertise versus physical goods and logistics. Specify the furniture hire period (daily, weekly, or fixed duration) and any delivery surcharges. This structure also simplifies accounting, as rental expenses and service fees may have different tax treatment. GST applies to both components, and clear separation protects you if scope changes mid-project.
Most NZ stagers use 7–14 day payment terms, typically requesting 30–50% upfront to secure furniture, fixtures, and scheduling. Full payment is often expected before or immediately upon completion. Include your bank account details for direct transfer, the standard payment method in New Zealand. Offering a small early-payment discount can encourage prompt settlement and improve cash flow. For longer projects involving rental items, stagger payments across staging phases to align with service delivery.
Create separate line items for each room or staging phase with distinct descriptions and rates—for example, "master bedroom styling," "kitchen and dining package," and "bathroom service." Room-by-room itemization clarifies where costs apply and makes incremental staging more attractive. Include quantities (number of rooms) and any labor hours if charging by time. This format protects you if the scope changes and makes it easy for clients to understand the investment per space.
Yes—list travel and site assessments as separate line items with clear descriptions like "property assessment visit" or "travel and consultation fee." Specify your charging method: hourly rate, fixed fee, or distance-based pricing. Many NZ stagers include one assessment free with package bookings but charge for additional visits or travel beyond a set radius. Document the basis clearly so the invoice is transparent. All travel and assessment charges are subject to GST.
Retain copies of all issued invoices, proof of payment received, timesheets showing when services were delivered, and receipts for furniture, decor, or materials purchased for client projects. The IRD requires these records for GST reconciliation and to substantiate expenses. Store digital copies securely for at least seven years. These records also protect you during client disputes or if transactions are questioned during a tax review, and support your annual tax returns.
Issue a revised or partial invoice reflecting only completed work—consultation fees if you've assessed the property, or a deposit forfeiture if your terms include non-refundable cancellation clauses. Clearly document the cancellation reason and any amounts owed or refundable. If a deposit was paid but no work occurred, specify either the refund or a credit note. Include the original invoice reference on any revised invoice. For postponements, update the scheduled staging date and adjust payment terms if needed.