Airbnb Invoice Template - Canada

Yes, once your total taxable revenue from all sources exceeds $30,000 over four consecutive calendar quarters, the CRA requires you to register for a GST/HST account and charge tax on accommodation, cleaning fees, and most extra charges. Below that threshold you qualify as a small supplier and generally do not need to charge tax, though you can register voluntarily to claim input tax credits on expenses. The rate depends on your property's province, ranging from 5% GST in Alberta to 13-15% HST in Ontario and Atlantic Canada. Your invoice should clearly show whether tax was applied and at what rate.

Airbnb's transaction summary shows what the platform collected and remitted, but it isn't a formal invoice suited for bookkeeping, tax filing, or business record-keeping. A dedicated Airbnb invoice template lets you itemize accommodation nights, cleaning fees, and add-ons under your own business name, address, and GST/HST number, giving guests a document that matches what CRA expects for expense claims or your own income reporting. Many corporate travelers and property managers specifically request this separate paperwork before reimbursing a stay. Issuing your own invoice also creates a clean audit trail independent of Airbnb's platform records, which is useful if you ever switch booking channels.

Ontario is a harmonized sales tax province, so you charge 13% HST on the full rental price, cleaning fee, and extras. British Columbia only applies the 5% federal GST on short-term accommodation, since BC's provincial sales tax generally doesn't apply to room rentals under 27 nights, though hosts there may also owe the province's Municipal and Regional District Tax on top of GST. Atlantic provinces charge 15% HST, while Alberta charges just 5% GST with no provincial sales tax at all. Always confirm your specific province's current rate before finalizing an invoice, since rules on short-term rental levies change periodically.

Yes, separating any municipal or regional accommodation tax from your nightly rate and GST/HST keeps the invoice transparent and easier for guests to understand. Cities like Toronto, Vancouver, and Ottawa levy their own Municipal Accommodation Tax or Destination Marketing Fee, typically 4-6% of the room revenue, and in some jurisdictions Airbnb collects and remits this automatically while in others the host is responsible. Check whether your municipality's tax is Airbnb-collected before adding it yourself, since double-charging a guest erodes trust. A clearly labeled line item also simplifies your own reconciliation when filing quarterly or annual returns.

List each add-on as its own line item with a clear description and rate rather than folding it into the accommodation total, since guests and property managers often want to verify what they're being charged for. Fees such as pet accommodation, parking rental, extra guest charges, and late check-out are generally taxed at the same GST/HST rate as the room itself in Canada, because CRA treats them as part of the overall taxable supply of short-term lodging. Itemizing also protects you if a dispute arises over a specific charge, and it gives corporate guests the detail their expense systems typically require.

No, if your total revenue stays under $30,000 annually you are not required to register for or display a GST/HST number, and you should not charge tax on the invoice in that case. Simply omit the tax lines and total the invoice at the base rental and fee amounts. Once you cross the threshold, or if you voluntarily register earlier to recover GST/HST paid on cleaning supplies, furnishings, or platform fees, your registration number must appear on every invoice you issue going forward. Guests and accountants often check for this number to confirm whether tax charged is legitimate.

CRA expects hosts to retain invoices or receipts showing the guest name, stay dates, property address, gross rental income, itemized fees, and any GST/HST collected, since short-term rental income is reported on Form T776 or as business income depending on the level of services provided. Supporting documents for deductible expenses, such as cleaning, utilities, and platform service fees, should be kept for at least six years. A well-organized Airbnb invoice archive also makes it far easier to calculate the income-producing portion of your property if you occupy part of it personally, which affects allowable expense claims.

Yes, CRA requires Canadian tax reporting in Canadian dollars, so even if a guest's payment was processed in USD through Airbnb, your invoice and bookkeeping should reflect the CAD equivalent using the Bank of Canada exchange rate on the transaction date. It's good practice to note the original currency and conversion rate on the invoice for transparency, particularly if you host international guests regularly. Keeping consistent CAD figures across all your invoices also simplifies year-end reconciliation with your Airbnb payout reports and avoids discrepancies when calculating GST/HST owed on foreign-currency bookings.